UNION OF TAXATION EMPLOYEES – PSAC Fraser Valley Tax Services Office Local 20007

LOCAL BYLAWS and REGULATIONS

PUBLIC SERVICE ALLIANCE OF CANADA

UNION OF TAXATION EMPLOYEES

FRASER VALLEY TAX SERVICES OFFICE – LOCAL 20007

Adopted 11 September 1997

Amended at Annual General Meeting on February 28, 2001

Amended at Annual General Meeting on February 22, 2006

Amended at Annual General Meeting on February 12, 2008

Amended at Annual General Meeting on January 29, 2010

Amended at Annual General Meeting on February 11, 2014

Amended at Annual General Meeting on February 10, 2015

Amended at Annual General Meeting on February 09, 2016

Amended at Annual General Meeting on February 15, 2019

INDEX
BY-LAWS & REGULATIONS
UTE – FVTSO LOCAL 20007


BYLAWS 1: NAME

This Local shall be called “Union of Taxation Employees –Fraser Valley Tax Services Office (FVTSO)” hereinafter referred to as the Local.

BYLAWS 2: PURPOSE

The Local is formed for the following purposes and objects:

Section (1)

To support fully the Public Service Alliance of Canada (PSAC) in the furtherance of its Constitutional responsibility for the improvement and protection of wages, salaries and other terms of employment of employees of the Public Service of Canada and to subscribe unconditionally to the aims and objects outlined in the Constitution.

Section (2)

To represent any member or associated member of the Local on appeals, or under an established Grievance Procedure or in any other manner, on any matter within the jurisdiction of the Local.

Section (3)

To promote the welfare of members and superannuated members.

BYLAWS 3: MEMBERSHIP

Section (1)

All employees of The Canada Revenue Agency at the Burnaby Fraser Tax Services who are members in good standing of the Public Service Alliance of Canada shall be eligible for membership in the Local.

Section (2)

The Local may retain, as Associate Members of the local, persons described in the Public Service Staff Relations Act as “designated employees”, also employees whose employment with the Agency was terminated by

(a) Reaching the minimum statutory retirement age,

(b) Ill health, when such is certified by the Agency as reason for retirement; or who by abolition of position are separated from their continued employment in the Federal Public Service. Associate Members shall not be eligible for executive office in the Local, shall not have a voice or a vote in meetings of the Local, but may be accorded such privileges of membership for such length of time as may be provided by Regulations to these Bylaws.

BYLAWS 4: CONDITIONS OF MEMBERSHIP

Upon being granted membership in the Public Service Alliance of Canada and this Local and for the term of such membership, each member of this Local is deemed to have agreed to abide by and be bound by provisions of these Bylaws and the Constitution of the Public Service Alliance of Canada and of the Union and the Local.

BYLAWS 5 MEMBERSHIP RESPONSIBLILITY

Section (1)

The Local shall deal with the Agency officials on matters affecting the interest of its members working in the locations as defined in Bylaws 3(1).

Section (2)

The Local has the right to initiate action on matters having a broader effect than the interests of its own members, by submission in writing to the Executive Council of the Union, or by submission in writing to the Area Council of the Public Service Alliance of Canada, whichever is appropriate.

BYLAWS 6: MEMBERSHIP DUES

Section (1)

The monthly dues payable by each member shall constitute of the total of such dues as may be established from time to time by the Union and/or the Public Service Alliance of Canada, plus Local dues as may be established under these Bylaws.

Section (2)

Local dues may be set by the Annual General Meeting, or if not less than fourteen (14) days notice is given, at a Special General Meeting.

Section (3)

A simple majority vote of the total votes cast shall be required at a special general meeting or annual meeting.

BYLAWS 7: ADMINISTRATION

Section (1)

The affairs of the Local shall be conducted by the Executive Committee.

Section (2)

Executive Committee:

(a) The Executive Committee shall consist of:

  • President
  • Vice President
  • Secretary
  • Treasurer
  • Chief Shop Steward
  • 2 Local Directors

(a) The Executive Committee shall be an executive body charged with the day to day administration of the Local.

(b) The Executive Committee may make, amend or delete such Regulations as it deems necessary, consistent with the Constitution, the Bylaws of the Public Service Alliance of Canada (PSAC), and the Local provided that these Regulations are submitted to the first successive Annual General Meeting for ratification.

(c) The Executive Committee may establish other Committees as they deem necessary.

(d) The Executive Committee may appoint a Chairperson and Members to the other Committees as they deem necessary.

Section (3) Floor Representatives:

The Floor Representatives will consult with the Chief Shop Steward on potential grievances/appeals and in general shall ensure that the good and welfare of the members is maintained by consultation with the Executive Committee.

Section (4) Shop Stewards:

(a) The Chief Shop Steward shall be elected by the members in the Annual General Meeting (AGM).

(b) Shop Stewards, as required shall be appointed by the Executive Committee and shall be responsible to the Executive Committee. The term of appointment shall be at the discretion of the Executive Committee.

(c) Shop Stewards shall ordinarily report to the Chief Shop Steward.

(d) Steward listing will be posted on all floor Union bulletin boards.

BYLAWS 8: DUTIES OF OFFICERS

Section (1) the President Shall:

(a) Have the right to vote.

(b) Preside at all meetings and shall enforce due observance of the rules and regulations.

(c) Exercise general supervision over the affairs of the Local.

(d) May be an honorary member of all committees.

(e) Uphold the Constitution of the Public Service Alliance of Canada and the Bylaws of the Union and of the Local.

(f) Ensure that communications are shared among Executive Committee Members.

(g) Ensure that Vice President is made aware of his/her absences.

Section (2)

The First Vice-President shall:

(a) Preside in the absence of the President,

(b) Replace the President until the next Annual General Meeting of the Local, in the event of death, retirement or resignation of the President, or his transfer to another Office of The Canada Revenue Agency.

(c) If the office of the President and Vice President becomes vacant or if the incumbent becomes unable to perform the duties of the position, six (6) months or more prior to the AGM, an election shall be held to fill the vacancy subject to the limitation in Bylaw, section 8.

Section (3) 

The Secretary shall:

(a) Cause a record to be kept of all proceedings of the Local and shall prepare all notices and conduct all correspondence of the Local except where otherwise provided.

(b) Preside in the absence of the President and Vice President.

(c) Prepare and post all minutes and information of the Local Executive Committee on a timely basis. Includes other minutes and information relating to all Executive functions.

Section (4)

The Treasurer shall

(a) Collect and keep all funds of the Local and disburse them at the direction of the Executive Committee.

(b) Account for the Petty Cash Fund a regulated by Bylaw 13.

(c) Obtain proper vouchers covering all monetary transactions.

(d) Keep the accounts of the Local and make a report of its financial condition at least once per month to meetings of the Executive Committee and to the Annual General Meeting and shall send all notices and conduct all correspondence relating to financial matters of the Local.

(e) The accounts shall be audited in the manner provided by Bylaws 15.

(f) Present to the Executive Committee and to the Annual General Meeting complete financial statements at the end of each fiscal year.

(g) Prepare a proposed budget of income and expenditures for the upcoming fiscal year. The proposed budget will be presented to the membership of the local for their acceptance at the Annual General Meeting.

(h) The proposed budget and the annual financial statements will be circulated to the membership with the notice of the Annual General Meeting.

Section (5)

The Chief Shop Steward shall:

(a) Chairs the Local Grievance Committee.

(b) Provides representation at Local level on grievances as necessary.

(c) Provides advice, training and assistance to stewards as necessary.

(d) Identifies issues giving rise to local grievances to be addressed by the Local executive in dealings with management or to be proposed as a bargaining demand.

(e) Oversees the work of other stewards.

(f) Provides technical advice and resources to Local Executive as necessary.

(g) Maintains the Local’s grievance files.

(h) Acts as Liaison between the RVP and UTE National Office concerning grievances.

Section (6) 

The Local Directors Shall:

Serve on the various Committees as required by the Executive Committee. Carry out the duties as required by the Executive Committee and chair committee(s) as required by the Executive Committee.

Section (7)

Roles of the Shop Stewards: 

(a) Shop Stewards at first level of the Grievance process will notify the Chief Shop Steward of: Griever’s name; date the grievance was transmitted to the first level, file number and reason for grievance. When the grievance is transmitted to all other levels the Shop Steward is responsible for notifying the Chief Shop Steward of the transmittal date and level that the file has been transmitted to.

(b) Shop Stewards term of office will be for a two-year period or may be shortened at the discretion of the Executive Committee.

(c) Shop Stewards shall report on a regular basis all member issues to the Grievance Committee.

(d) Shop Stewards can only hear grievances at the first level or at the discretion of the Grievance Committee.

(e) Shop Stewards will make sure that all documentation is in the file and kept in an orderly fashion.

(f) All grievances must be kept in a central location as instructed by the Grievance Committee.

(g) Shop Stewards must keep all membership information strictly confidential.

(h) Shop Stewards must immediately copy the grievance file in its entirety and forward a copy to the Chief Shop Steward. All additional information must be forwarded to the Chief Shop Steward, during the Grievance Process.

Section (8)

Reporting:

Each and every elected officer listed in Bylaws 8, excepting Section (7) shall prepare a report of their actions during the preceding year. These reports will be circulated to the membership with the notice of Annual General Meeting.

BYLAWS 9: ELECTION OF OFFICERS

Section (1)

The Executive Committee shall be elected by secret ballot by the members attending the Annual General Meeting.

Section (2)

(a) Nominations will be accepted for each elective office of the Executive Committee before the Annual General Meeting.

(b) Each nomination will be seconded and accompanied by an acceptance from the nominee and be forwarded to the Secretary for the publication.

(c) Nominations will be opened at least thirty (30) days prior to the Annual General Meeting.

Section (3)

Nominations will be accepted from the floor at an Annual General Meeting under the same conditions as prescribed in Section (2)(b) of Bylaws 9 without the requirement to forward to the secretary.

Section (4)

Election to any office shall be by majority vote only –simple majority vote of the total votes cast. In the event that no nominee receives a majority of votes, the nominees receiving the fewest votes shall be dropped from the ballot and a new vote shall immediately be taken. This procedure shall continue until one nominee receives a majority of the votes cast, in the event of a tie vote when only two nominees remain or when only two nominees are standing for election to the same office, the presiding officer shall declare no ballot and request that a new vote be taken.

BYLAWS 10: FLOOR REPRESENTATIVES

Floor representatives shall be appointed by the Executive Committee by virtue of Bylaws 7(3) for one (1) year period.

BYLAWS 11: DISCIPLINE

Section (1)

The Executive Committee shall have the authority by resolution passed by a majority consisting of two-thirds (2/3) of those eligible to vote, to recommend to the Executive Council of the Component suspension of membership in the Public Service Alliance of Canada for such period as may be deemed appropriate in the particular circumstances; or remove from office any member of a local or local officer fit is found that they have contravened any provision of these Bylaws or the Constitution or for cause listed in Section (4) of this Bylaw.

Section (2)

The Executive Committee shall have the authority by resolution passed by a majority consisting of two-thirds (2/3) of those eligible to vote, to remove from office and deny their right to hold any office for a period not exceeding five years, any Local Officer if it is found that they have contravened any provision of these Bylaws or the Constitution or for cause listed in section (4) of this Bylaw.

Section (3)

A Local Officer or any member is guilty of an offence against these Bylaws who;

(a) Violates any provision of the Constitution, or these Bylaws;

(b) Obtains membership or solicits membership by misrepresentation;

(c) Institutes, urges or advocates that a member institute action in a court of law against the Alliance, any of its constituent parts or. any of its officers without first exhausting all remedies through appeal within the Alliance or the Union;

(d) Other than through proper Union channels advocates or attempts to bring about the withdrawal from the Alliance, the Union, or Locals of any member or group of members;

(e) Willfully publishes or circulates among the members’ false reports or misrepresentations;

(f) Works in the interests of a rival organization against the Alliance, the Union or Locals;

(g) Slanders, libels or willfully wrongs an officer or member of the Alliance, the Union or Locals;

(h) Uses abusive language or disturbs the peace of any meeting place of the Alliance, the Union or locals;

(I) Fraudulently receives or misappropriate, any monies due to the Alliance, the Union or Locals;

(j) Uses the name of the Union for soliciting funds or advertising without the consent of the Executive Council;

(k) Furnishes without prior authority a list of any information on the membership of the Alliance, the Union, or Locals, to any person or persons other than those whose official position in the Alliance or the Union or Locals, would entitle them to have such information;

(l) Deliberately interferes with an official of the Alliance, the Union or Locals, in the discharge of duties;

(m) Engages in other conduct prejudicial to the good order and discipline of the Alliance, the Union or Locals;

(n) If a non-designated employee crosses the picket line of his own bargaining group; or

(o) Sexually or personally harasses another member.

Section (4)

If a Local Officer misses more than three (3) meetings of the Executive Committee, the Executive Committee shall have the right to remove and replace that member as necessary.

BYLAWS 12: TERM OF OFFICE

Section (1)

All members in good standing are eligible for office provided that no member shall be eligible for the office of President unless such has served at least one (1) year on the Executive Committee.

Section (2)

The term of office shall be two (2) years for officers elected at an Annual General Meeting and one (1) year for floor representatives.

Section (3)

The President, Chief Shop Steward, one (1) Local Director, and Secretary shall be elected in odd numbered years, and the Vice President, the Treasurer, and one (1) Local Director shall be elected in the even years.

Section (4)

Except for the office of President, the Executive Committee shall have the power to fill any vacancies which may occur on the Executive Committee until the next succeeding Annual General Meeting at which time an election will be held to fill the position for the balance of the term as described in Section(2).

Section (5)

The Executive Committee shall have the power to appoint a floor representative to fill a vacancy until the next succeeding election.

BYLAWS 13: CONTROL OF FUNDS

Section (1)

(a) All moneys shall be deposited in the name of the Local in a Canadian Financial Institution being a member of C.D.I.C. and all payments shall be made by cheque except that the Executive Committee may authorize the use of a Petty Cash Fund for an amount not in excess of one hundred dollars ($100.00). Proper vouchers must be secured for all disbursements.

(b) Funds not immediately required for the use of the local may at the discretion of the Executive Committee, be invested in securities approved for investment by Trust Companies.

(c) Such securities must remain for safekeeping in the custody of the bank or credit union where current funds are on deposit.

Section (2)

(a) A petty cash fund, maximum one hundred dollars ($100) may be established by resolution of the executive committee, otherwise all payments shall be made by cheque, and

(b) All cheques shall bear the signature of any two of the following officers:  Treasurer, President, or Vice-President and all shall have signing authority.

BYLAWS 14: FISCAL YEAR

The fiscal year of the Local shall be the calendar year.

BYLAWS 15: AUDITORS

(a) A member in good standing shall be appointed by the Executive Committee to conduct an audit of the books and records of the Local for the ensuing year and report their findings to the membership.

(b) The auditor shall have access to the books and records at all times.

(c) The auditor shall not be a member of the Executive Committee.

(d) In the event that a vacancy occurs in the office of auditor, the Executive Committee shall have the power to fill such vacancy until the next Annual General Meeting.

BY.LAW 16: DELEGATES TO NATIONAL CONVENTIONS AND REGIONAL CONFERENCES

Section (1)

The President of the Local shall be a delegate unless the president chooses to pass on Delegate status to the Vice President.

Section (2)

Other delegates must be members of the Local in good standing and

(a) possess a broad knowledge of matters relating to the Local and public Servants’ problems, and,

(b) be a person of such character, manner and address as will enable him or her to worthily represent the collective membership of the Local.

Section (3)

Other delegates and alternates shall be selected by the Executive Committee on the recommendations of members.

Section (4)

Delegates and alternates shall be appointed as soon as possible after the announcement of dates for Conventions and Regional Conferences.

BYLAWS 17: MEETINGS

Section (1)

An Annual General Meeting at which officers shall be elected and other business transacted shall be held within the first quarter of each calendar year.

Section (2)

(a) Special General Meetings may be held at the call of the President or in their absence, the Vice President.

(b) Upon written demand of fifty (50) or more members, the President shall call a Special General Meeting and such meeting shall be held not later than ten (10) days following the date of such demand,

Section (3)

Notice of the date of the Annual General Meeting shall be duly posted not less than fourteen (14) days prior to such date.

BYLAWS 18: QUORUM

(a) A ‘Quorum’ for the Annual General Meeting or a Special Meeting shall consist of not

less than fifteen (15) members.

(b) A ‘Quorum’ of an Executive Committee Meeting shall consist of not less than four (4) members of such committee.

(c) No business may be legally transacted at a meeting unless the required ‘Quorum’ is present.

BYLAWS 19: AMENDMENTS

Section (1)

Bylaws may be enacted or amended on a two-thirds (2/3) vote of the members in good standing at any Annual General Meeting providing that written notice of the proposed amendment shall be given to the members at least two (2) weeks prior to the Annual General Meeting or Special General Meeting.

Section (2)

In the event that any staff organization, corporation, Department of Government or sub-division thereof changes its name after the coming into effect of these Bylaws, the old name as referred to herein shall be amended to the new one without recourse to the provisions of these Bylaws.


BYLAWS (20): EXPENSES OF REPRESENTATIVES

Section (1)

Any member of the Local, incurring travelling and living expenses while engaged on approved business of the Local, shall be reimbursed for such expenses (with submission of a claim and all supporting documents).

Section (2)

Any member of the Local, required to take leave without pay for the purpose of carrying out approved business of the Local, shall be reimbursed for such loss of pay.

BYLAWS (21): GENERAL PROVISIONS

(a) Nothing in these Bylaws shall be construed to conflict with the Constitution of the Public Service Alliance of Canada (PSAC) or the Bylaws of the Union of Taxation (UTE).

(b) The rules of procedure at all meetings of the Local shall be according to the UTE Rules of Order.

(c) The Chairperson of a General Meeting shall have the right to restrict members to three (3) minutes speaking time.

(d) ‘Union’ where used in these Bylaws shall be construed to mean “Union of Taxation Employees (UTE) ‘unless specifically indicated otherwise.

(e) ‘Agency’ shall refer to Canada Revenue Agency

(f) In these Bylaws wherever the context indicates ‘masculine’, it shall be deemed to include ‘feminine’ and ‘singular’ shall be deemed to include ‘plural’.

(g) The ‘Constitution’ shall be construed to mean the Constitution of the Public Service Alliance of Canada (PSAC) unless specifically indicated otherwise.

BYLAW (22): SCHOLARSHIP

Section (1): Purpose  

The purpose of this Bylaws is to state the terms and conditions of the scholarships.

Section (2): Eligibility

The scholarship Committee will administer the eligibility requirements as follows:

  • Any member in good standing of UTE Local 20007 or; any person who is an immediate family member of a member in good standing of UTE Local 20007 at the time of his/her passing may apply for the scholarship.
  • This scholarship must be used for the purpose of attending an accredited post-secondary institution within Canada. A post-secondary institution includes but is not limited to: a university, college, technical, vocational or trade school.
  • The applicant must be registered to attend a post-secondary institution within two years from when they apply for the scholarship.                                                 

Section (3): Scholarship Amount

The amount of the scholarship may be set at an Annual General Meeting by way of an amendment to this Regulation.  The amount of the scholarships shall be one thousand Dollars (1000.00).  There will be two (2) scholarships offered each year.

Section (4): Limitations

  • The successful applicant has two (2) years from the date of being awarded the scholarship to utilize it;
  • Should the Bursary not be utilized by the recipient within the two (2) year period, the Local will be empowered to use the funds to sponsor the scholarship for a subsequent year;
  • If a scholarship is not utilized and is used for a subsequent year, the scholarship Committee may then apply to the Local Executive and request issuance of two scholarships to be awarded to two (2) more applicants that year and;
  • There is no right to appeal the scholarship Committee’s recommendation or the Local Executives approval of the scholarship.

Section (5): Suspension

The provision of the scholarship may be suspended for a period of one (1) year if the membership votes at an Annual General Meeting to do so.  Such a suspension will be revisited at each Annual General Meeting.

Bylaw (23): Dissolution 

Section (1)

The local may be dissolved by a 2/3 majority of the membership via secret ballot supervised by the UTE National.

Section (2):

Such meeting shall determine the disposition of the assets of the local.

Section (3):

 Notice of such Special General Meeting clearly stating its purpose shall be posted no less than fourteen (14) days before the day of the meeting.

REGULATIONS

REGULATION 1: STANDING COMMITTEES

(a) There shall be one (1) Standing Committee known as the Grievance/Appeals Committee.

(b) The Chairperson of the Grievance/Appeals Committee shall be the First Vice President.

(c) The Committees shall be composed of the Chairperson and three (3) Committee Members.

(d) All Committee Members and the Chairperson will be entitled to one (1) vote each.

(e) Committee Members of the Grievance/Appeals Committee shall be recommended for appointment by the First Vice President.

(d) The Executive Committee shall appoint the Members to the Grievance/Appeals Committee after considering the recommendations of the First Vice President.

REGULATION 2: OTHER COMMITTEES

(a) The Executive Committee may establish other Committees as they deem necessary.

(b) The Executive Committee may appoint a Chairperson and Members to the other Committees as they deem necessary.

REGULATION 3:

Prior to taking action as provided in section 3 of Bylaws 11, the President upon recommendation of the Executive Committee shall:

(a) Advise the member or Local Officer in writing prior to the vote that it has been found that they have contravened provisions of the Local Bylaws or the Constitution or for cause listed in Section 4 of Bylaws 11; and

(b) Allow the member or Local Officer to make representation to the members at the general meeting where a vote to levy a fine will be taken; and

(c) Not withstanding any other regulation, Regulation 19 of the Public Service Alliance of Canada shall be followed.

REGULATION 4: GRIEVANCE COMMIITTEE

Section (1) Terms Of Reference

(a) The Grievance Committee is responsible for the administration and assignment of approved grievances unless otherwise determined.

(b)The Grievance Committee shall be chaired by the Chief Shop Steward and comprised of the appropriate number of Stewards as determined by the Executive Committee. The Chief Shop Steward will be appointed by the Executive Committee.

(c)The Chair of the Grievance Committee shall recommend committee members of the Grievance Committee to the Executive Committee for appointment.

(d) The Executive Committee shall appoint members as Shop Stewards, after considering the recommendation of the Chief Shop Steward and all Shop Stewards shall be responsible to the Executive Committee.

(e) The Grievance Committee is responsible for analyzing and assessing all grievances in order to determine if the Union will provide support and representation or the continuation of a current grievance unless otherwise determined.

(f) The Grievance Committee is responsible for assignment of the grievance to individual Stewards having regards to the Organization of the Local and the areas of Jurisdiction of Stewards and the Steward’s expertise.

(g) Grievance matters are confidential but subject matters and specific information shall be subject to discussion and review by the Grievance Committee. All Shop Stewards are required to take the Oath of Office if not already done and are reminded to keep all matters confidential.

Section (2) Roles of the Chief Shop Steward

(a) The Chief Shop Steward is the Chair of the Grievance Committee.

(b) The Chief Shop Steward is the link to the Stewards.

(c) The Chief Shop Steward is responsible for reporting significant and pertinent cases to the Executive Committee.

(d) The Chief Shop Steward will hold regular Grievance Committee meetings as determined.

(e) The Chief Shop Steward will be responsible for ensuring all the photocopying has been done, the file is in order and will be responsible for forwarding grievances to the Third Level.

Section (3) Roles of the Shop Stewards

(a) Shop Stewards at first level of the Grievance process will notify the Chief Shop Steward of: Griever’s name; date the grievance was transmitted to the first level, file number and reason for grievance. When the grievance is transmitted to all other levels the Shop Steward is responsible for notifying the Chief Shop Steward of the transmittal date and level that the file has been transmitted to.

(b) Shop Stewards term of office will be for a two-year period or may be shortened at the discretion of the Executive Committee.

(c) Shop Stewards shall report on a regular basis all member issues to the Grievance Committee.

(d) Shop Stewards can only hear grievances at the first level or at the discretion of the Grievance Committee.

(e) Shop Stewards will make sure that all documentation is in the file and kept in an orderly fashion.

(f) All grievances must be kept in a central location as instructed by the Grievance Committee.

(g) Shop Stewards must keep all membership information strictly confidential.

(h) Shop Stewards must immediately copy the grievance file in its entirety and forward a copy to the Chief Shop Steward. All additional information must be forwarded to the Chief Shop Steward, during the Grievance Process.

REGULATION 5: SCHOLARSHIP COMMITTEE:

Terms of Reference

SCHOLARSHIP Committee:

  1. I) the committee shall consist of no more than three members in good standing of the local;
  2. ii) It shall be the duty of the committee to:
  3. a) Inform the members of the local and the school districts of this scholarship;
  4. b) Collect the completed applications for the bursary;
  5. c) Impartially choose the successful recipient of the scholarship and;
  6. d) Present their recommendation of a successful applicant to the Local Executive for approval.

Eligibility:

The scholarship Committee will administer the eligibility requirements as follows:

  1. Any member in good standing of U.T.E. Local 20007 or; any person who is an immediate family member of a member in good standing of U.T.E. Local 20007 at the time of his/her passing may apply for the scholarship.
  2. This scholarship must be used for the purpose of attending an accredited post secondary institution within Canada. A post secondary institution includes but is not limited to: a university, college, technical, vocational or trade school.
  • The applicant must be registered to attend a post-secondary institution within two years from when they apply for the scholarship.  

Scholarship Amount:

The amount of the scholarship may be set at an Annual General Meeting by way of an amendment to this Regulation.  The amount of the scholarships shall be Five Hundred Dollars (500.00).  There will be two (2) scholarships offered each year.

      Selection Criteria:

  1. Only after the requirements have been met can the scholarship Committee consider the following Criteria:
  2. Need
  3. Community Service
  4. Academic and Personal Interests
  5. Preference may be given to first time recipients.
  6. Should there continue to be more than one successful candidate after consideration of the criteria, the Bursary Committee may only then use academic achievement as a criteria.

      Limitations:

  1. The successful applicant has two (2) years from the date of being awarded the scholarship to utilize it;
  2. Should the Bursary not be utilized by the recipient within the two (2) year period, the Local will be empowered to use the funds to sponsor the scholarship for a subsequent year;
  • If a scholarship is not utilized and is used for a subsequent year, the scholarship Committee may then apply to the Local Executive and request issuance of two scholarships to be awarded to two (2) more applicants that year and;
  1. There is no right to appeal the scholarship Committee’s recommendation or the Local Executives approval of the scholarship.

      Suspension:

The provision of the scholarship may be suspended for a period of one (1) year if the membership votes at an Annual General Meeting to do so.  Such a suspension will be revisited at each Annual General Meeting.

REGULATIONS

REGULATION 1: STANDING COMMITTEES

(a) There shall be one (1) Standing Committee known as the Grievance/Appeals Committee.

(b) The Chairperson of the Grievance/Appeals Committee shall be the First Vice President.

(c) The Committees shall be composed of the Chairperson and three (3) Committee Members.

(d) All Committee Members and the Chairperson will be entitled to one (1) vote each.

(e) Committee Members of the Grievance/Appeals Committee shall be recommended for appointment by the First Vice President.

(d) The Executive Committee shall appoint the Members to the Grievance/Appeals Committee after considering the recommendations of the First Vice President.

REGULATION 2: OTHER COMMITTEES

(a) The Executive Committee may establish other Committees as they deem necessary.

(b) The Executive Committee may appoint a Chairperson and Members to the other Committees as they deem necessary.

REGULATION 3:

Prior to taking action as provided in section 3 of Bylaws 11, the President upon recommendation of the Executive Committee shall:

(a) Advise the member or Local Officer in writing prior to the vote that it has been found that they have contravened provisions of the Local Bylaws or the Constitution or for cause listed in Section 4 of Bylaws 11; and

(b) Allow the member or Local Officer to make representation to the members at the general meeting where a vote to levy a fine will be taken; and

(c) Not withstanding any other regulation, Regulation 19 of the Public Service Alliance of Canada shall be followed.

REGULATION 4: GRIEVANCE COMMIITTEE

Section (1) Terms Of Reference

(a) The Grievance Committee is responsible for the administration and assignment of approved grievances unless otherwise determined.

(b)The Grievance Committee shall be chaired by the Chief Shop Steward and comprised of the appropriate number of Stewards as determined by the Executive Committee. The Chief Shop Steward will be appointed by the Executive Committee.

(c)The Chair of the Grievance Committee shall recommend committee members of the Grievance Committee to the Executive Committee for appointment.

(d) The Executive Committee shall appoint members as Shop Stewards, after considering the recommendation of the Chief Shop Steward and all Shop Stewards shall be responsible to the Executive Committee.

(e) The Grievance Committee is responsible for analyzing and assessing all grievances in order to determine if the Union will provide support and representation or the continuation of a current grievance unless otherwise determined.

(f) The Grievance Committee is responsible for assignment of the grievance to individual Stewards having regards to the Organization of the Local and the areas of Jurisdiction of Stewards and the Steward’s expertise.

(g) Grievance matters are confidential but subject matters and specific information shall be subject to discussion and review by the Grievance Committee. All Shop Stewards are required to take the Oath of Office if not already done and are reminded to keep all matters confidential.

Section (2) Roles of the Chief Shop Steward

(a) The Chief Shop Steward is the Chair of the Grievance Committee.

(b) The Chief Shop Steward is the link to the Stewards.

(c) The Chief Shop Steward is responsible for reporting significant and pertinent cases to the Executive Committee.

(d) The Chief Shop Steward will hold regular Grievance Committee meetings as determined.

(e) The Chief Shop Steward will be responsible for ensuring all the photocopying has been done, the file is in order and will be responsible for forwarding grievances to the Third Level.

Section (3) Roles of the Shop Stewards

(a) Shop Stewards at first level of the Grievance process will notify the Chief Shop Steward of: Griever’s name; date the grievance was transmitted to the first level, file number and reason for grievance. When the grievance is transmitted to all other levels the Shop Steward is responsible for notifying the Chief Shop Steward of the transmittal date and level that the file has been transmitted to.

(b) Shop Stewards term of office will be for a two-year period or may be shortened at the discretion of the Executive Committee.

(c) Shop Stewards shall report on a regular basis all member issues to the Grievance Committee.

(d) Shop Stewards can only hear grievances at the first level or at the discretion of the Grievance Committee.

(e) Shop Stewards will make sure that all documentation is in the file and kept in an orderly fashion.

(f) All grievances must be kept in a central location as instructed by the Grievance Committee.

(g) Shop Stewards must keep all membership information strictly confidential.

(h) Shop Stewards must immediately copy the grievance file in its entirety and forward a copy to the Chief Shop Steward. All additional information must be forwarded to the Chief Shop Steward, during the Grievance Process.

REGULATION 5: SCHOLARSHIP COMMITTEE:

Terms of Reference

SCHOLARSHIP Committee:

  1. I) the committee shall consist of no more than three members in good standing of the local;
  2. ii) It shall be the duty of the committee to:
  3. a) Inform the members of the local and the school districts of this scholarship;
  4. b) Collect the completed applications for the bursary;
  5. c) Impartially choose the successful recipient of the scholarship and;
  6. d) Present their recommendation of a successful applicant to the Local Executive for approval.

Eligibility:

The scholarship Committee will administer the eligibility requirements as follows:

  1. Any member in good standing of U.T.E. Local 20007 or; any person who is an immediate family member of a member in good standing of U.T.E. Local 20007 at the time of his/her passing may apply for the scholarship.
  2. This scholarship must be used for the purpose of attending an accredited post secondary institution within Canada. A post secondary institution includes but is not limited to: a university, college, technical, vocational or trade school.
  • The applicant must be registered to attend a post-secondary institution within two years from when they apply for the scholarship.  

Scholarship Amount:

The amount of the scholarship may be set at an Annual General Meeting by way of an amendment to this Regulation.  The amount of the scholarships shall be Five Hundred Dollars (500.00).  There will be two (2) scholarships offered each year.

      Selection Criteria:

  1. Only after the requirements have been met can the scholarship Committee consider the following Criteria:
  2. Need
  3. Community Service
  4. Academic and Personal Interests
  5. Preference may be given to first time recipients.
  6. Should there continue to be more than one successful candidate after consideration of the criteria, the Bursary Committee may only then use academic achievement as a criteria.

      Limitations:

  1. The successful applicant has two (2) years from the date of being awarded the scholarship to utilize it;
  2. Should the Bursary not be utilized by the recipient within the two (2) year period, the Local will be empowered to use the funds to sponsor the scholarship for a subsequent year;
  • If a scholarship is not utilized and is used for a subsequent year, the scholarship Committee may then apply to the Local Executive and request issuance of two scholarships to be awarded to two (2) more applicants that year and;
  1. There is no right to appeal the scholarship Committee’s recommendation or the Local Executives approval of the scholarship.

      Suspension:

The provision of the scholarship may be suspended for a period of one (1) year if the membership votes at an Annual General Meeting to do so.  Such a suspension will be revisited at each Annual General Meeting.